NexusCRM · Built in Toronto

The CRM that runs your service business for you

NexusCRM is an AI-powered CRM for contractors, trades, and service professionals. Talk through a site visit — get a priced quote. Customer accepts online — invoice, job, schedule, and crew notifications happen automatically. One flat price. Unlimited users. All AI included.

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$425
flat / month — Pro
∞
users included
2 wks
to go live
40%
less weekly admin*

*Average reduction in weekly admin time across NexusAI GTA client deployments.

FORGED IN THE FIELD — NexusCRM was built inside a real GTA contracting business and battle-tested in daily operations before it was ever offered for sale. This isn't software imagined in a boardroom.

AI that does the work

Talk for 90 seconds.
Get a priced quote.

Record your site walk on your phone. NexusCRM transcribes it, identifies the customer, and drafts a complete quote with line items — priced from your own past quotes, not generic guesses.

  • Voice-to-quote — site-walk recording becomes a draft quote with line items and prices
  • AI Bid Advisor — checks any quote's margin against your price sheets and up to 25 similar completed jobs
  • Receipt capture — photograph a receipt, get itemized expenses on the job's P&L
  • AI assistant — ask questions, record payments, book meetings; every action confirmed and logged

Every AI action runs with your confirmation, cost caps, and a full audit trail.

The actual product

This is NexusCRM. Not a mockup.

Real screens from a running instance — live job margins, a working pipeline, payroll that reconciles to the dollar.

nexuscrm · dashboard — live job economics
NexusCRM dashboard showing $43,041 margin at 77.3% across 7 projects, invoiced and pending totals, crew utilization hours per crew member, and most profitable jobs

Live margin, invoiced vs pending vs awaiting, labour and expenses, crew utilization — reconciled on one screen.

nexuscrm · lead pipeline
NexusCRM lead intake screen with 18 leads filtered by status and source, follow-up tracking and unassigned-lead alert

Every lead, its source, its status, and who's on it — with follow-up nudges built in.

nexuscrm · quotes
NexusCRM quotes list showing approved, pending and overdue follow-up quotes with dollar totals and rep assignment

Quotes from draft to approved — with overdue follow-ups flagged before deals go cold.

nexuscrm · ai assistant
NexusCRM AI operations assistant with suggested prompts like drafting a quote from notes and checking monthly margin, with role-aware tools

Ask it anything — or tell it to draft the quote. Role-aware, confirmed, and audit-logged.

nexuscrm · payroll
NexusCRM crew and subcontractor payroll ledger with payable, paid and balance per crew member per project

Crew & subs ledger: what's payable, what's paid, per person, per project. CRA-sensible.

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Zero double entry

The customer taps "Accept." Everything else just happens.

One approval sets off the whole chain — no retyping, no forgotten steps, no dropped handoffs.

Lead arrives automatically

Website forms, Meta Lead Ads, and referral sources flow straight into your pipeline with source attribution — and follow-up reminders start on schedule.

Quote goes out with online acceptance

Customers open a clean, branded quote page on their phone — multiple options if you offer them — and accept with a tap. Signed snapshots are locked with timestamp and IP.

Invoice + job created instantly

Acceptance auto-creates the invoice and the project, emails the customer their portal link, and drops the job onto your schedule.

Crew notified, calendar synced

Crew assignments push to Google Calendar through a background sync worker, and day-before reminders go out automatically.

Profit tracked live

Hours, materials, and photographed receipts land on the job's P&L as work happens — you see the real margin before the job closes, not months later.

One platform

Everything a service business runs on

Replace the spreadsheet, the whiteboard, the invoice template, and the group chat with one system your whole team actually uses.

◈

Lead Pipeline

Statuses, auto-transitions, follow-up automation, and source ROI analytics — know which ads actually pay.

▤

Quotes & E-Accept

Multi-option quotes, discounts, warranties, revision history, and one-tap online acceptance.

▦

Invoicing

Auto-created from accepted quotes, payment schedules, HST handled natively, branded PDFs.

◫

Scheduling

Crew calendar with Google Calendar sync, day-before reminders, and mobile field views.

⌂

Customer Portal

One private link: project status, photos, documents, invoices. Internal costs structurally can't leak.

Σ

Job Profitability

Live per-job P&L — revenue, labour, materials, expenses, recoverable HST — reconciled everywhere.

$

Payroll & Commissions

Crew and subcontractor ledgers, four pay models, rep commissions, self-serve "what am I owed."

✦

AI Everywhere

Voice-to-quote, bid advisor, receipt vision, scope-of-work drafts, and a full AI assistant.

Explore All Features

Built for your trade

Who is NexusCRM for?

Any business that quotes work, schedules people, and invoices customers. Purpose-tuned editions per industry:

01

General Contractors

Quotes to crews to profit — without the office manager you haven't hired yet.

 02

Landscapers & Hardscape

The industry NexusCRM was born in. Material ratios, job sheets, crew scheduling.

 03

Plumbers

From emergency call to paid invoice — quote on-site by voice, get accepted same day.

 04

Electricians & HVAC

Service calls, installs, and maintenance work with live job costing.

 05

Real Estate

Relentless follow-up, showing schedules, client portals, and team commission tracking.

 06

Accountants

Client intake, engagement tracking, document collection, and tax-season follow-up.

The math

How does NexusCRM pricing compare?

A 6-person team pays one flat rate on NexusCRM. On per-user platforms, the meter never stops running.

PlatformRealistic monthly (6-person team)Per-user feesAI includedPrivate instance
NexusCRM Pro$425 flatNone — unlimited usersAll of itYes — your own database
Jobber$199–$499++$29/userPartialShared SaaS
Housecall Pro$329 + extra users+$35/userAdvisory only; call AI paidShared SaaS
ServiceTitan$1,500–$3,000 (per tech!)$245–$500/techPaid add-onsShared SaaS

Competitor prices from public pricing pages and verified user reports, August 2026. See the full comparison.

🍁 Canadian to the core

Your own private instance. Hosted for Canada.

NexusCRM isn't a seat on someone else's mega-database in Ohio. Every client gets a dedicated deployment with its own database.

  • Data isolation by architecture — your data is never pooled with other companies'
  • Canadian data residency available — supports PIPEDA-aligned procurement requirements
  • HST-native — recoverable-HST tracking and CRA-sensible subcontractor handling built in
  • CAD pricing — no surprise exchange-rate creep on your software bill
  • Audit-grade history — every change logged with before/after diffs; soft delete with restore
  • You own your data — full export, any time
instance · your-company.nexuscrm
deployment ········· dedicated
database ··········· isolated — yours alone
region ············· 🍁 Canada
users ·············· unlimited
roles ·············· Owner / Rep / Crew Lead / Crew
audit log ·········· ✓ every change, human or AI
data export ········ ✓ yours, any time
per-user fees ······ ✗ none, ever

Transparent pricing

One flat price. Published right here.

No "call for pricing." No per-user meter. Implementation, training, and all AI included in every tier.

Core
$295/mo CAD
+ $2,950 one-time implementation
  • Full pipeline: leads → quotes → invoices
  • Online quote acceptance + customer portal
  • Scheduling + Google Calendar sync
  • AI quote drafting + AI assistant
  • Unlimited users
See Details
Pro
$425/mo CAD
+ $5,500 one-time implementation
  • Everything in Core
  • Voice-to-quote + Bid Advisor + receipt AI
  • Live job P&L + cost analysis
  • Payroll & commissions
  • Field crew mobile views + media library
  • White-glove migration + priority support
Book a Demo
Elite
$795/mo CAD
+ $9,800 one-time implementation
  • Everything in Pro
  • 4 custom development hours / month
  • Integration engineering
  • Quarterly business reviews
  • Same-business-day support SLA
See Details

Annual prepay: 2 months free · Financed implementation available · 12-month initial term, then month-to-month

Straight answers

Frequently asked questions

What is NexusCRM?

NexusCRM is an AI-powered CRM and field operations platform for service businesses — contractors, landscapers, plumbers, electricians, HVAC, real estate agents, and accountants. It runs your full pipeline from lead intake through quotes, online acceptance, invoicing, crew scheduling, job profitability, and payroll, with AI built into every step. It's built and supported in Toronto by NexusAI GTA.

How much does NexusCRM cost?

Flat monthly pricing with unlimited users: Core is $295/month + $2,950 one-time implementation, Pro is $425/month + $5,500 implementation, Elite is $795/month + $9,800 implementation — all CAD. No per-user fees, and every AI feature is included. Full breakdown on the pricing page.

Is my data private and hosted in Canada?

Yes. Every client gets a dedicated private instance with its own database — never pooled with other companies. Canadian hosting is available, supporting PIPEDA-aligned data-residency requirements, with role-based access control and an audit trail on every change.

What can the AI actually do?

Record a site walk and get a priced draft quote built from your own historical quotes. Photograph receipts into itemized job expenses. Run the Bid Advisor to check a quote's margin against similar completed jobs. Ask the AI assistant to look up or update records — with your confirmation and a full audit log on every action.

How long does it take to go live?

About two weeks for most businesses. Implementation covers your private instance, your branding on quotes/invoices/portal, data migration, calendar and lead-source integrations, and team training. Live in two weeks — not two months.

Does it integrate with QuickBooks? Can it text customers?

QuickBooks Online sync, SMS text messaging, and online card payments are the three headline items on our active roadmap. Today you get email automation with open/click tracking, CSV exports for your bookkeeper, payment schedules on invoices, and webhook integrations with Zapier and n8n.

All Questions →

Live in two weeks. Not two months.

See your business running on NexusCRM

Book a 25-minute demo. We'll walk your actual workflow — lead to quote to money in the bank — and show you exactly what the AI does.

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