NexusCRM · General Contractors & Renovators
NexusCRM is contractor CRM software that puts estimating, job tracking, and live job P&L in one system. Built inside a GTA contracting business, it runs deposits and draw schedules, change orders, sub and crew scheduling — and shows your real margin while the job is still running, not months later.
Updated August 2026 · Prices in CAD · Competitor figures from public pricing pages and verified user reports
BUILT ON A JOB SITE — NexusCRM was built inside a real GTA contracting business. The draw schedules, change-order flow, and P&L views came from running actual renos, not from a product roadmap.
Sound familiar?
It leaks — through unpriced change orders, sub sequencing chaos, and costs nobody tallies until tax season. Multi-week renos and builds punish loose tracking harder than any service call ever will.
The kitchen wrapped in October. Sub invoices trickled in through November. The lumber receipts lived in the truck. Your accountant tells you in March that the job made 9% — or lost money. By then there's nothing you can do about it.
"While you're in the ceiling, can you add three pot lights?" Said on site, done that afternoon, never written up, never signed. A dozen of those across a basement build and your contingency is gone — and you can't prove any of it was extra.
The insulator is booked before electrical rough-in passes inspection. The tile guy shows up to wet compound. Every slip costs a reschedule, and the whole sequence lives on a whiteboard and three text threads only you can decode.
How NexusCRM fixes it
It tracks the things a renovation actually runs on: draws, change orders, sub sequences, and a P&L that updates as the job burns hours and materials — from a $12k bathroom to a full addition.
AI in the field
It looks like walking a basement for two minutes, talking through the scope, and getting a priced draft quote — built from your own past quotes, with a draw schedule attached. No evening at the kitchen table with a calculator.
You review and adjust every draft before it goes anywhere near a client.
Lead to final draw
One system carries the job from first call to final draw — with the margin known at every step.
Website forms, Meta Lead Ads, and referrals flow into the pipeline with source tracking, and follow-up reminders start on schedule — so the February kitchen inquiry doesn't die while you're finishing the January basement.
A two-minute recording becomes a priced draft quote from your own history. The Bid Advisor sanity-checks the margin against up to 25 similar completed jobs before you hit send.
The signed snapshot locks with timestamp and IP. The deposit invoice with its draw schedule, the project, and the schedule entry are all created automatically. Zero retyping.
Assignments push to Google Calendar through a background sync worker, and day-before reminders go out — so the trades arrive in the right order without a group chat.
Crew hours, photographed receipts, and sub invoices hit the live P&L the day they occur. If the framing package blows the budget in week two, you know in week two.
Every draw is tracked against the schedule, and you close the job knowing the real number — instead of finding out in March.
The math
Contractor CRM platforms range from about $200 to well over $1,500 a month once per-user fees stack up — NexusCRM is one flat CAD price with unlimited users, and all AI included.
| Platform | Realistic monthly (6-person team) | Per-user fees | Setup / implementation |
|---|---|---|---|
| NexusCRM Pro | $425 flat CAD | None — unlimited users | $5,500 one-time (financing available) |
| Buildertrend | $666–$833 typical | Plan-gated | Varies |
| ServiceTitan | $1,470–$3,000 ($245–$500 per technician) | Per-tech pricing | $5k–$15k, quote-only |
| Jobber (Grow) | $199–$499 + extra users | +$29/user | — |
| Housecall Pro (MAX) | $329 + extra users | +$35/user | — |
| JobNimbus | $225–$550 base + users | +$25–$75/user; texting add-on $49–$249/mo | Varies |
Competitor prices from public pricing pages and verified user reports, August 2026. See the full comparison.
Recommended tier
Pro — $425/month flat plus $5,500 implementation — is the right tier for most general contractors and renovators, because reno profit lives in the Pro features: live job P&L, voice-to-quote, receipt capture, and crew payroll. Solo with one crew? Core at $295 covers the full pipeline.
Annual prepay: 2 months free · Financed implementation available · 12-month initial term, then month-to-month · Full pricing details
Straight answers
NexusCRM is flat-priced in CAD with unlimited users: Core is $295/month plus $2,950 one-time implementation, Pro is $425/month plus $5,500 (the fit for most contracting companies), and Elite is $795/month plus $9,800. For comparison, Buildertrend typically runs $666–$833/month, ServiceTitan runs $245–$500 per technician per month plus $5,000–$15,000 implementation, and JobNimbus runs $225–$550 base plus $25–$75 per user (public pricing pages and verified user reports, August 2026). Annual prepay earns two months free, and financed implementation is available. Full breakdown on the pricing page.
Yes. Invoices carry payment schedules, so a $55,000 basement gets a deposit plus draws tied to milestones — rough-in, drywall, completion — instead of one invoice at the end. Every payment is recorded against the schedule, the customer sees paid and due status in their portal, and the job P&L reconciles what has been collected against what is still owed. HST is handled natively on every draw.
Every job carries a live P&L that updates as the work happens: crew hours costed under four different pay models, materials and subcontractor invoices logged against the job, receipts photographed on-site and itemized by AI, and recoverable HST tracked separately. You see the real margin mid-job — while there is still time to act on it — not months after closing when the accountant reconciles the year.
Yes. When the client asks for three more pot lights or a bigger island, you revise the quote, price the change, and send it for one-tap online acceptance from their phone. The accepted version is locked as an immutable signed snapshot with timestamp and IP, and the full revision history shows exactly what changed and when. Scope creep gets priced and signed instead of quietly absorbed.
Yes. The crew calendar syncs to multiple Google Calendar accounts through a background worker, day-before reminders go out automatically, and field crews get mobile PWA views with the scope, photos, and documents for each job. Crew and subcontractor ledgers track what each person and sub is owed, with four pay models and self-serve balance lookup. A GPS time clock is on the roadmap.
QuickBooks Online sync is on the roadmap, alongside SMS and online card payments. Today, NexusCRM gives your bookkeeper clean CSV exports, HST-native tracking including recoverable HST on job costs, payment schedules on invoices, and webhook integrations with Zapier and n8n. Every change is covered by a before/after audit log.
Also serving landscapers & hardscape crews and electricians & HVAC · explore all features
Live in two weeks. Not two months.
Book a 25-minute demo. Bring a real job — we'll walk it from site-walk recording to draw schedule to live P&L, and show you the margin you'd be seeing right now.